Connecting your calendar so Allen can book meetings
Google Calendar, Outlook and iCloud all work. Allen offers only times that are really free, books the one the prospect picks, and sends the invite with a video link.
2 min read
Which calendars
Google Calendar, Outlook and Microsoft 365, and iCloud. Connect the calendar you actually keep your meetings on, because Allen reads it to find free time.
Connecting
Settings, Integrations, "Calendar", then Connect Google, Connect Outlook or Connect iCloud. Sign in with your calendar provider and allow access. You land back in Allen with "Connected to" and the account email.
What Allen does with it
- Reads your busy times, so it only ever offers slots that are free. Your own events count as busy; the meeting Allen just booked with someone does not block that same person.
- Books the time the prospect picks as an event on your calendar.
- Invites the prospect at the email address they gave Allen, with a video link from your calendar provider (Google Meet, Teams, or whatever your calendar uses).
- Emails you when a meeting is booked, with the person's name, their LinkedIn and what was said.
Your booking hours
Allen only books inside the days and hours you set under Train Allen, "When you take calls": "Days you take calls", "Earliest call", "Latest call ends by", and under More options the gap between meetings and the soonest a call can be. Meeting length comes from your goal, or from the audience's own offer when it has one.
The prospect's hours too
When Allen knows where someone is, from their LinkedIn location, it offers times inside their 9 to 5 as well as yours. If the two never overlap, it falls back to your hours. See "How Allen books meetings".
Without a calendar
Everything else works. When someone replies, Allen drafts a suggested answer for you to copy and send, and does not book anything. The Replies tab shows the draft on each card.
Disconnecting
Settings, Integrations, "Calendar", Disconnect. Booked meetings stay on your calendar. Allen stops offering times and goes back to drafting answers.
If the calendar shows an error
The connection sometimes needs a refresh after a password change or a provider update. Disconnect and connect again. Nothing already booked is affected.
Related questions
Still stuck?
A person will answer.
Allen is built by a small team and we read every message. Business-day replies usually come within a few hours.